Print Labels & Invoices

• Print Labels
• Print Invoices
• Printer Setup
• Using USPS Shipping Assistant

Printing Labels

There are several label types you can print

• Avery Labels
• Priority Mail Label
• Priority Mail Label with Free Delivery Confirmation
• Add Buyer's address to addressbook queue
• Send to DAZzle/Endicia

Avery Labels

Print Avery Label

• From the Invoice Screen
• From the Main Screen
• Set Avery Label Type
• Setup Printer
• Print Labels from Queue

Print Avery from Invoice Screen

To send address to Avery Label queue from the Invoice Screen click the down arrow on the Print Label button and select Avery Label

The address is now queued. When you are ready to print open the Printer Queue window to print queued labels.

Print Avery from Main Spreadsheet

To send address to Avery Label Queue from the Main spreadsheet select items to print label for and from the File Menu select Print - Avery Label for Selected items

The address is now queued. When you are ready to print open the Printer Queue window to print queued labels.

Print Queued Labels

How to print queued labels

• Open the Printer Queue Window by clicking the Print Queued Jobs button
• Be sure your printer has the proper avery label forms loaded
• Click the Print Button next to the Avery Label Queue section
• Select position of first label in the queue to be at
• Click Print

AS will remember the position of the last avery label printed.

Avery Types Supported

AS supports 4 avery label types

• 5163 - 10 Per Sheet 4inch by 2inch
• 5162 - 14 Per Sheet 4inch by 1 1/3 inch
• 5161 - 20 Per Sheet 4inch by 1 inch
• 5160 - 30 Per Sheet 2 5/8 inch by 1 inch
• 5167 - 80 Per Sheet 1/2 inch by 1 3/4 inch

Select the type of avery Label you are using in File - Setup - Label-Printer Preference

The 5167 will not print the return address

The 5163 will also print your invoice logo

Be sure and setup your label printer since printing avery labels require precision

Add buyer's address to addressbook queue

When this option is chosen from the invoice screen the address is written to a queue. The purpose of this queue is so you can later write the queued addresses to a CSV file which can then be imported into the free software provided by USPS for printing labels "USPS Shipping Assistant"

Be sure the address is formatted properly or you will receive an error message "Cannot Parse this address.."

When you are ready to print labels from the queue write the addressbook.csv file

Write Addressbook.csv

To write the addressbook queue

• Open to the print queue window by clicking the print queue button
• Click the "write addressbook.csv" button
• A file is now created in the AuctionSage folder named "addressbook.csv"
• You can now import this file into USPS Shipping Assistant and print a variety of labels

Priority Mail Label

This is for printing on the label stock that the USPS provides for free. This is not the priority mail label with free D/C but just the plain label. You can choose to queue this label printing or not queue it in File - Setup - Printer Label Setup

Feed a label into your printer and from the Invoice screen drop down the arrow next to the Print Label button and select "Priority Mail Label"

The first time you print this type of label the Priority Mail/Custom Label setup screen will appear. Here you can adjust the coordinates where the return address and destination address are printed. You can also set the font name, font size, bold and italic options for bother return and destination address. Experiment with the adjustments using plain paper and then lining the plain paper up with a label to see if the printing is just right. Use the "Print Test Label" button to print a test label. When the settings are correct click the Save Settings button.

You can go back and change these settings by going to File - Setup - Printer-Label Setup and clicking the button for "Priority Label Setup"

Print Invoices

• Invoice Setup
• Invoice Printing

• From the Invoice Screen
• From the Main Spreadsheet

 

Printing an Invoice From the Invoice Screen

• Click the Print Invoice Button
• Confirm by Clicking Yes

If you are queueing your invoices it will be sent to the printer queue for printing later

Printing an Invoice from the Main Spreadsheet

• Select items to be printed in the spreadsheet
• From the File Menu select Print - Invoice for Selected Items
• Confirm by Clicking Yes
• Selected Invoices will be added to the Printer Queue for printing later

Printing Invoices from the Printer Queue

• Bring up the Printer Queue Window by clicking the "Print Queued Jobs" button
• Be sure regular paper is loaded in the default printer
• Click the Print button in the "Invoices Waiting to Print" section

If you haven't setup your Invoice Preferences be sure and do so

Printer Setup

1. AS prints invoices to whatever the default printer on your system is
2. AS prints labels to whatever printer you choose in Printer Setup
3. Label Printing (particularly for avery labels) requires your printer be fine tuned for precise printing

Fine Adjustment of your Printer

• Bring up the Printer Setup Window in File - Setup - Printer-Label Setup
• Print a Test Page
• Get out a ruler. Measure from the top of the page to the horizontal part of the "+" symbol. It should be 5 1/2 inches exactly. If not adjust the Up/Down Arrows on the Print Setup Screen. Click the Up Arrow to move the + sign up the page and the Down Arrow to Move it down. This adjustment is in 100ths of an inch. Let's say you measure the + symbol and it is 5 3/4 inches from the top. This means you want to move it UP the page by 1/4 inch. Adjust the Up slider until it reads " -.250" which is 1/4 of an inch. Print another test page and measure.
• Similarly, the vertical portion of the + sign should be exactly 4 1/4 inches from the left. Adjust the Left and Right sliders to move it's position.It's worth it to try several times to get this right.
• Once the + sign prints exactly to the center of the page you are all set to print Labels.
• Click Appy Settings

Select Avery Label Type:

• Select the Avery Format you wish to use.
• If you want your return address printed on Avery Labels, check that option. Return address will not be printed on the 5160 or 5167 labels however.
• If you want your return address printed on Priority Mail Labels, check that option.
• For Priority Mail Labels check whether you want them printed in Landscape Mode. Some printers require this.
• Click Apply Settings

Priority Mail Label with Free Delivery Confirmation

This label prints on a full sheet of paper to your default printer and prints the Priority Mail label with free delivery confirmation from the USPS website.

• From the Invoice Screen drop down the arrow next to the Print Label button and select "Priority Mail with Free Delivery Confirmation"
• Confirm by clicking Yes
• AS will access the USPS site and download the label for printing

Be sure the buyer's address is formatted properly or you will get an error "cannot parse this address"

There are 3 Preferences which you can set in File - Setup - Priority Mail Web Label Preferences

• Do Not Include Receipt Portion (Just prints label portion - saves ink)
• Preview Label before printing (displays label in browser window)
• Reduce Height by 20% (reduces the height of the label by 20%)

Using the addressbook.csv file in USPS Shipping Assistant

• Run Shipping Assistant if it isnt already running
• Click the button on the upper right "Select an address from the addressbook"
• From the Shipping Assistant Address List File Menu select "Import"
• Now locate the file "addressbook.csv" which is in your AuctionSage folder and open it
• Now you can select individual addresses from the list, click use this address and print the desired label.

Shipping Assistant lets you not only print the Priority Mail Label with Free Delivery confirmation but also a media mail label, first class mail label, parcel post label, and others with a 13cent delivery confirmation.